Applicant Meeting Participation

Please review the information in this email in preparation for your discussion with the (BOARD).

1) Applicant:
Provide a list of names of all the Zoom participants joining you for your application presentation.  

2) Test your equipment:
Test your computer equipment (video camera and microphone) in advance of the meeting by accessing

3) Meeting Night - Zoom Logon:
Please join the Zoom meeting event 30 minutes before the start of the meeting. You will be entered into the Zoom meeting from the waiting room once your name is confirmed. Please be sure your name on Zoom matches the information provided to the town. Individuals that have not been identified in advance of the meeting will be denied entry

Note: Zoom invite information is for meeting participants only!

4) Meeting Operations:
Each applicant and guest will mute their microphone and keep their video off until your application is announced. Penfield TV staff will provide additional instructions as needed.

5) Pro Tips:

  • Check that your Zoom display name is correct when joining the meeting.
  • Rotate your phone or tablet so that your video is horizontal (wide), not in vertical (tall/portrait) mode.
  • The use of headphones or earbuds is encouraged to reduce audio echoes or feedback.
  • Be aware of your background: sound, noise, conversations, or visuals that others can see and hear.
  • Use a well-lit room. Do not place bright lights or windows behind you. You will be silhouetted and will not be seen. NOTE: at night, windows reflect like a mirror of the space in front of you.

6) Short keys: 

  • (ALT+A) = Turns microphone ON and OFF. 
  • (Space bar) = "Hold down" will temporarily unmute your microphone for use.
  • (ALT+V) = Turns computer camera ON and OFF.

7) Need Zoom or tech help?
The Town of Penfield TV Department can assist you with your Zoom or technology questions. (M-F, 9 am-5 pm) 585-340-8661, or during the meeting at 585-340-8771.

8) Public Viewing:
Live meeting broadcasts are publicly accessible at any of the following resources:

  • Cable TV: Penfield Government Access Channel: 1303
  • Streaming Media Device: (Roku, Apple TV, Amazon Fire) search "Penfield TV" in your app store; it is free.
  • Web Streamed:, 

9) Public Comment / Meeting Participation:

  • Written comments are accepted in advance of the meeting to the board.
  • During the live meeting, participation is accepted by phone at 585-340-8771 or written at

10) Zoom Meeting Information (for meeting participants only!)